Executive Operations Coordinator

We are looking for an exceptionally organized, proactive, and dependable Executive Operations Coordinator to become the operational backbone of our companies.

This role works directly with the Managing Director while ensuring the smooth day-to-day operation of both Olven White and Evolution of Audio.

You will coordinate executive priorities, oversee office operations, manage facilities, follow up on projects, and help leadership stay focused on strategy rather than administration.

If you enjoy bringing order to complexity, taking ownership, solving problems, and making things happen, we’d love to meet you.

Position Details

• Location: 6th of October City
• Employment Type: Full-Time
• Experience: 1–4 years (Outstanding fresh graduates are welcome to apply)
• Working Hours: Sunday–Thursday | 9:00 AM – 6:00 PM

Key Responsibilities

Executive Support

• Manage the Managing Director’s calendar, meetings, reminders, and priorities.
• Track action items and ensure follow-up until completion.
• Coordinate executive meetings, travel, and logistics.
• Prepare reports, presentations, and meeting materials.

Office & Facilities

• Ensure Olven White and Evolution of Audio remain organized, clean, and fully operational.
• Conduct regular inspections and report findings with recommendations.
• Coordinate maintenance, repairs, suppliers, and service providers.
• Supervise the Office Boy and monitor daily office operations.

Operations

• Coordinate internal projects and follow up on deliverables.
• Track deadlines and ensure commitments are completed on time.
• Support company administration and documentation.
• Continuously improve office organization and operational efficiency.

What We’re Looking For

You are someone who:

• Takes ownership without being asked.
• Follows through relentlessly.
• Notices details others miss.
• Solves problems instead of waiting for instructions.
• Communicates professionally.
• Enjoys helping people succeed.
• Can be trusted with confidential information.

Required Skills

• Executive Assistance
• Office Administration
• Operations Coordination
• Facilities Management
• Calendar Management
• Vendor Management
• Organization & Planning
• Time Management
• Follow-up & Execution
• Problem Solving
• Attention to Detail
• Microsoft Office
• Google Workspace
• ChatGPT & AI Productivity Tools

Why Join Us?

You’ll work directly with senior leadership, gain exposure to business strategy, and play a key role in building two growing companies.

This isn’t just another administration job.

It’s an opportunity to become a trusted operational partner with significant room for professional growth.